10 Best Productivity Hacks for Project Manager

Hacks, as we know them, are lifesaving tips which are set at overhauling situations. So, these 10 best productivity hacks for project manager can be regarded as some usually creatively improvised solutions that have the required potentials to overcome project management problems or limitations.

They are indeed clever techniques which are properly researched in order to improve your activities when it comes to setting a place of perfection for your different kinds of projects at offices or in your organizations. As project management has final deliverables that are constrained to a finite timescale, scope and budget, you will bet it with me that you will need more of these productivity hacks as will be shared in this content for your eyes only.

For anyone to be productive as project manager, there have to be some seriously critical answers which such person must have searched out either  by himself or by second opinions from other professional minds like himself or that are better than himself. You do not need to be stressed. Here are the most interesting 10 best productivity hacks for project manager who will take a minute to read through this article:

  • Priorities First

As part of the productivity hacks, you will need to really pay attention to this because of its ability to help you overcome the time limitation that is often attached to project management. When making a to-do list, it’s easy to start off your day with easy or less important tasks, however, doing so can potentially make you procrastinate on the important stuff.

To avoid procrastination, start your work with the three most important and urgent tasks at hand. Before you work, discern which tasks are crucial and urgent, and list them as your highest priority.

  • Set Goals and Deadlines

Set achievable goals and deadlines based on the project’s complexity and available resources. Avoid setting unrealistic expectations that can lead to burnout and decreased productivity.

  • Master Communication Art

As a project manager, communicating with your team members, other managers, and stakeholders is part of your role for the project to move forward. However, sometimes, communicating can be quite time consuming, especially if information is not fully understood or finalized on both sides.

Highly productive project managers make it a point to reduce the need to email by sending complete and accurate information or question. That might mean a longer email, but the more precise the email is, the less time you spend on getting the information you need.

  • Get the Appropriate PM Software

Invest in a reliable project management tool that suits your team’s needs. Popular options include Trello, Asana, Monday.com, Jira, and Microsoft Project. These platforms can help you plan, track progress, manage tasks, and collaborate effectively.

  • Track and Analyze Project Metrics

Measure key project metrics, such as task completion rate, resource utilization, and project expenses. Analyzing these data points can help you identify areas for improvement.

Read Also: Why RAID in Project Management is Important?

  • Schedule Important Meetings Only

As a project manager, it is your responsibility to keep everyone updated on the project’s progress and troubleshoot issues along the way. You may need to call on your team to announce changes, or to discuss an issue. Meetings are a great way to round up everyone to brainstorm on a solution, but let’s be honest—no one likes long, especially pointless meetings.

In addition, when making a company or project announcement, decide whether it’s necessary to gather everyone just to hear it. If the info isn’t that important or urgent, you can simply email your team about it or notify them via the messaging app you’re using.

  • Deputize

An efficient project manager knows when to call on for help. Some project managers think that they can do tasks more efficiently so they do it by themselves. The problem with this is that it doesn’t help you or the project. Doing all these unnecessary small tasks can pile up and cause too much workload and stress. As long as you properly delegate tasks to the right team members (and if you hired the best team), then you have nothing to worry about.

  • Make a List of Possible Distractions

One of the best life hacks for time management is the Pomodoro Technique. Developed by Francesco Cirillo, it is a method that breaks down work into intervals, usually 25 minutes at length divided by short breaks. Part of the technique’s strategy is to make a distraction list. Often times, as we work, ideas pop up and we feel the need to act on it before we forget to do it, even if it’s just as simple as checking your email.

Whenever an idea arises, write down your thoughts in bullet points and come back to it later during your short break or after you have completed your important tasks.

  • Run Effective Planning

Before starting a project, develop a comprehensive project plan that outlines the objectives, scope, deliverables, timelines, milestones, and responsibilities. Share this plan with your team to ensure everyone is on the same page.

  • Save Documents In Microsoft OneDrive

Microsoft OneDrive and shared documents have certainly revolutionized productivity for the better. Instead of hosting several meetings or chasing down managers for valuable information or feedback and then compiling it, individuals can conveniently add their feedback at their convenience to a document that updates in real-time. This makes the actual follow-up meetings and brainstorming sessions a lot more productive.

Leave a Reply