Asking what is the importance of school records is like asking what is the need for the human memory. It is funny right? That is how it feels. School records can be the official documents, books, and files containing information that is highly crucial about actions and events that take place in schools. The necessity that comes with school records is such which cannot be ignored.
With keeping records in the school, the management is seen as serious reminded. Thus the school is observed reliable and reputable. A school administrator takes responsibility for various decisions, such as curriculum standards and hiring guidelines and the seemingly endless number of records that the school must keep.
Every time a school takes action, whether by disciplining a student or paying for new equipment, it is necessary to record such an event.
Once a school maintains what is said to be an organizational function devoted to the management of information in an organization throughout its life cycle, from the time of creation or receipt to its eventual disposition. This includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records. Records no doubt preserve aspects of institutional memory.
In determining how long to retain records, their capacity for re-use is important. Many are kept as evidence of activities, transactions, and decisions. Others document what happened and why.
What is the Importance of School Records?
Below are highlights of what is the importance of school records:
Safety of Students’ Information
Schools keep an account of each pupil on its roll and submit periodic reports, which contain all the necessary information about the pupils.
Submission of Information
The school records help to submit to the Department of Education (the budgetary statement of financial needs in the beginning of the session.
Close Monitoring of the Pupil
School records help to judge the progress of the pupil on rolls, their strength and weakness and help the teachers and parents to bring about desirable changes.
Recognition of Academic Achievement
The records also help to know the educational achievements of a particular locality and even of the stale.
For Healthy Relationship
School records help for the development of healthy relationship between the school and home. From the progress report, both the teachers and parents evaluate the pupil’s achievement and progress.
Academic Research Aid
School records help for undertaking educational research. Research scholars get a complete picture on pupil progress, instructional materials, physical development, promotion practices, different tests etc. The research findings also help the school authorities to introduce new educational reforms.
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