How to Write a Job Application Letter with Example

Strategies on how to write a job application letter with example are that you learn some of the highlights that will be shared in this topic subsequently. First of all, you have to know that writing a job application letter is not the same as just composing a love letter, or writing to a longtime friend, or to the Mayor of your city, seeking intervention. Hence, a job application letter has a technical style that must be conformed with when writing it – without this, there will be deviation and, then, such letter will lose its form and effect.

As more graduates are being produced year in, year out, including the inflationary conditions of the economy, the need for jobs or means of earning goes up high. This then makes knowing how to write a job application an emergency!

Simply enough, it is to be known that letter is a written message conveyed from one person (or group of people) to another through a medium. Expansively, we can define a job application letter to a document that accompanies CVs, resumes, etc. when applying for a job. This letter expands upon the information you have noted in your resume. It gives you a powerful opportunity to emphasize your most relevant qualifications and explain why you believe you’re the best candidate for the job.

In order to then successfully and clearly send your message across through effective writing and required format, you need to pay attention to the few points outlined below about how to write a job application form with examples:

  • Understand the Job and the Place of Work

First in the process of understanding the job your are writing is getting necessary details about the company. That is called familiarization. It comes through making thorough research. Thoroughly research the company you’re applying to and the specifications of the open position. The more you know about the job, the better you can customize your application letter. Examples of details are:

  • Recent awards the company has received
  • Major accomplishments or distinguishers that set this business apart from competitors
  • Specialized certifications, skills or knowledge that are necessary or helpful for the job
  • The size of the company
  • The company culture
  • Charitable projects the company is involved with
  • The name and title for the hiring manager
  • Marketing Self

Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Making a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you’ve successfully led a team. Once you’ve jotted down some notes, and have a sense of what you want to highlight in your letter, you’re ready to get started writing.

  • Professional Format

Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning, and your signature at the end.

The letter should follow a professional format and include your name, your contact information, the date and the company’s information. Begin with a professional salutation, such as “Dear X,” and address the hiring manager by name whenever possible. If thorough research doesn’t yield the hiring manager’s name, you may use “Dear [Department] Hiring Manager,” to address your recipient.

For example:

  • Heading: A letter of application should begin with both your and the employer’s contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.
  • Salutation: This is your polite greeting. The most common salutation is “Dear Mr./Ms.” followed by the person’s last name. Find out more about appropriate cover letter salutations, including what to do if you don’t know the person’s name, or are unsure of a contact’s gender.
  • Body of the letter: Think of this section as being three distinct parts. In the first paragraph, you’ll want to mention the job you are applying for and where you saw the job listing.
  • The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you’ll share those relevant details on your experience and accomplishments.
  • The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.
  • Complimentary Close: Sign off your email with a polite close, such as “Best” or “Sincerely,” followed by your name.
  • Signature: When you’re sending or uploading a printed letter, end with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.
  • Always Make Sure That Job Position is Stated First

Open the letter with a clear statement about the position you are applying for. Mention the company by name. You may want to specify where you saw the job posting. If you were referred by someone at the company, be sure to include their name and position.

Then, explain why you’re the best fit for this job opening. Provide clear details regarding your experience, skills, education or certifications.

  • Why the Job?

Include a personal statement about why you want this position. You’ve already explained why the company should want you. This section details why you have chosen this company and what excites you most about this job opportunity.


Elizabeth Johnson,
12, Jones Street,
Portland, Maine 04101,

August 11, 2020.

The Human Resources Manager,
Veggies to Go,
238 Main Street,
Portland, Maine 04101.

Dear Sir (You might also choose to add ‘Ma’ in case the boss is a woman),

Application Letter for an Administrative Assistant

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills.

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Yours faithfully,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson.

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